Census (How-To)

## If you are looking for the Lawrence County Census Index, visit the Record Search page. ##

How to access the free 1940 US Federal Census Images when they become available on 2 Apr 2012.

1) Head over to SteveMorse.org and fill out the 1940 Census Quiz.  Initially, the images will not be indexed, this will help pinpoint ED (enumeration district) numbers.
Here is the direct link to the Quiz.  http://www.stevemorse.org/census/quiz.php
You can also go to his homepage to find other valuable 1940 Census tools including an ED conversion utility from 1930 to 1940 and ED maps.  Unified One-Step Tool

2) On 2 Apr 2012, you will be able to view the images by going to http://1940census.archives.gov/.  You will only be able to search by ED.

3) You can help with the indexing project by visiting http://www.the1940census.com/   Click here for more info.

If you need help finding someone in the 1940 census, you can send an email to census at lawrencegenealogy dot org
We can help you locate the correct ennumeration districts for a given address or search newspaper archives to find a possible address.
We can also give you a direct link to the NARA image files for the given ED.  If you just need the Roll#, provide the State and ED#'s and I will look it up for you.

Series # for 1940 Census is T627

## To view the status of the Lawrence County 1940 US Census indexing project, visit the Research Assistance page. ##

How to find a list of people to search for in the 1940 Census...  (Click the software you are using for instructions)



Legacy Family Tree:
Update to the latest version (7.5.0.165 added this feature, 7.5.0.166 improved upon it).
Click Search (Magnifying glass)
Click the "Census List" tab
Select United States and 1940 (so the text boxes below the selections will populate)
Click "Print a Census List Report"
If you want to narrow this down to your direct line ancestors only, you can tag your direct line ancestors using Ctrl+T or Edit, Tag
If using this method, first tag your ancestors using Ctrl+T, picking yourself or your starting person, click Ancestors, Direct Line Ancestors and desired options, OK
Type "Direct Line Ancestors" in the Tag1Description box (so you will know why this tag is set), then click Close

Now go back to Search (magnifying glass).
Click "Detailed Search" tab.
Select "Individual", "Tag", "Equal To", "Tagged"
Be sure "Clear list before search" is selected at the bottom and click "Create List"
On the list of individuals, click "Search" at the bottom and click "Find..."
Click "Census List" tab, Choose United States, Choose 1940
Be sure "Only search the search list" is selected at the bottom
Click "Print a Census List Report"
This should now only include your direct line ancestors.

(This tool will also let you type a location such as "Ohio" and it will show you those you may find in Ohio in the US Federal Census)

Update Version 7.5.0.180 Released 29 Mar 2012 has revised the Census List screen with more options.  
There are now tabs for Search List Options and Report Options within the screen.


Search List Options Tab:




RootsMagic:
Instructions for RootsMagic 5.0.3.0 (recently released).  Bruce has added a report to enter a date and bring up all individuals living in that place at that time.
(If you are running an earlier version, you can scroll past this section to see manual instructions for generating this information).

Click the printer icon to go to the reports screen.
Select "Lists" on the left
Click "Who Was There List" on the right.  (It will be the last entry, you may need to scroll down.)


Click "Create Report" button (as shown above).
On the next screen, input the desired options.  In our example, we entered "USA", but you can also enter "United States".
Enter the as-of date such as "1 Apr 1940" if you are looking for the 1940 census potential list.
It is a good idea to click "Print married name on date" and possibly "Reverse Place Names" if desired.


Click "Generate Report" button as shown above.
You can now print or save the report for future reference.
(You can also print only results for "Ohio" or even a specific county following these same instructions.)

---

If you are running 5.0.2.1 or earlier, you will need to follow these instructions.
If you have RootsMagic 4 or 5, you will have the ability to create a "Group".  Older versions you can use the Explorer and Find buttons each time.
On the sidebar click the 5th little icon at the top above your name list.  This is the named groups section.  If you do not see the sidebar, click "View", "Sidebar"
Now, click the "Groups" button (it will be next to the selection box in the area right below where you clicked the small icon to get to the Groups pane.
Click "New"
Click "Mark Group" button
Click "Select people by data fields"
On the search screen, select "Birth", "Date", "Is After", type "1850"
"And", "Birth", "Date", "Is Before", type "2 Apr 1940".
Click OK
Click OK on the "Marked xxx people" dialog box
Now click "Unmark Group" button
Click "Select people by data fields"
On the search screen, click "Clear" at the bottom
Select "Death", "Date", "Is Before", type "2 Apr 1940"
Click OK
Click OK on the "Unmarked xxx people" dialog box
Click OK again
Enter "Possible 1940 Census List"
Click OK
Click the "Printer" icon to go to the reports screen
Select "Reports" on the left
Choose "Custom Report"
Click "Create Report" button
Click "New"
Click the text box next to "Header" under "Column 1" and type "Surname"
Click into the box right below that and type "sur", it should show "Surname"
Click the next box to the right of "Header" under "Column 2" and type "Given Name"
Click into the box right below that and type "giv", it should show "Given Name(s)"
Click "Insert", "Column Right"
Click into the first box below "Column 3" and type "Birth Date"
Click into the box right below that and type "bir", it should show "Birth date"
Click "Inset", "Column Right"
Click into the first box below "Column 4" and type "Death Date"
Click into the box right below that and type "death d", it should show "Death date"
Your screen should look like this:
Click OK
Enter "Possible 1940 Census List" in the name box and click OK
Now click "Possible 1940 Census List" in the box on the left.
Under People to Include, select "Possible 1940 Census List"
Click "Generate Report"



Brother's Keeper:
Version 6.x
This is not a complete list, but it is a start.  It will not contain people currently living, only those that are deceased.
I will revise this when I find a better way.

Click Lists
Click Word Search Report
On the "Person by Field" tab, enter the following
Enter "1850==1940" into the Born field
Enter "1940==2012" into the Died field
Click "Create Report"
On the "Fields to Include" tab
Double click "3 name (last, first)"
Double click "4 sex"
Double click "5 birth date"
Double click "9 death date"
Click "Type of Report" tab
Click "Alphabetical"
Click "Page Setup" tab
Type "Possible 1940 Census List" in the Page Heading box
Click "Preview" or "Print" (at the top) to view/print the report.


Ancestral Quest:
Version 12.x

Click Printer icon in toolbar or "File", "Print Reports & Charts"
Click "Custom" tab
Click "Select..." button in the filter box
Click "Define" in the field selections box
Double Click "Birth Date"
Select "Range", Enter "1850" in From box, Enter "1 Apr 1940" in To box.
Click OK
Click "AND" in the center of the screen
Click "(" in the center of the screen
Double Click "Death Date"
Select "Is Greater Than", Enter "31 Mar 1940"
Click OK
Click "OR" in the center of the screen
Double Click "Death Date"
Select "Does not exist"
Click OK
Click ")" in the center of the screen.
The screen should look like this:
Click "OK"
Click "OK" on the next screen as well
You will see the number of individuals in the filter box now.
Click "Fields"
Double Click "Surname, Given", "Sex", "Birth Date", "Death Date"
Click OK
Type "Possible 1940 Census List" into the Title box
Click "Sort Order"
Double Click "Surname, Given"
Click OK
Click "Print" or "Preview" (or select PDF output options) to view/print/save your report.
You can save the search during those steps and/or save the custom report if you wish to run it in the future.


PAF:
Version 5

Follow the instructions for Ancestral Quest above.  The screens will look slightly different, but the buttons should be called the same thing.
Here are the screenshots for PAF, as you can see, it is nearly identical in this regard.

Here is the filtering screen:

And here is the Custom Report screen:


The Master Genealogist (TMG):

Click Report (menu)
Click "List Of..."
Click "People"
Click "Filtered Group"
Click "Add"
Select "Birth...", "Date", "<= (Does not come after)", "1 Apr 1940"
Select AND
Select "Death...", "Date", ">= (Does not come before)", "1 Apr 1940"
Select OR
Press button on the start of the second line (that will create the parenthesis)
Select "Death...", "Date", "Is empty"
Select END
Click the small box right before the END selection (this will create the ending parenthesis)
It should now look like this...

Click OK
Click "Create Report"
You can now view the report or click the "Print Report" button to print it.

There may be a few false positives with this report, it can further be refined by adding a BIRTH AFTER 1850 line as an AND condition.
(However, this will also cause it not to display people with blank birth dates, but death dates that could be in range).


Cumberland Family Tree (CFT):
Version 3.51 or higher with new "Advanced Selection Lists" feature.  (4.00+ may be needed for some features)

Click Tools... then Global Search...
Click the "Date Search" tab
Start Date: Enter "1850", it will automatically convert to 1 Jan 1850
End Date, Enter "1 Apr 1940".
Events: Select "Birth"
Click Search

On the results screen:
Click the 4th button at the top of the window (S*List)
Type "Include 1940 List"
Click Close (looks like a Door) on this small window

Click OK on the dialog box

Now, click "Search" on the Global Search Results screen again.
Click the "Date Search" tab.
Enter "1 Jan 1850" in the Start Date box
Enter "31 Mar 1940" in the End Date box
Select "Death" in the EVENT box.
Click "Search"

Click the 4th button at the top of the window (S^List)
Type "Exclude 1940 List"
Click Close (looks like a Door) on this small window
Click OK on the "New Selection List" saved dialog
Click Close (Door) on the Search Results window

Click Tools, Selection Lists...

Click "Adv".  It is one icon from the right at the top.
Select "Include 1940 List" in the "List 1" box
Select "Exclude 1940 List" in the "List 2" box
Enter "Possible 1940 Census" in the "New List 3" box
Select "Unique to List 1" if it is not already clicked
The screen should look like this:

Click "GO".
Click Close on the Advanced Selection Lists screen
Click Close on the Selection Lists screen

Click Publish, Individual Reports...   (or click the Report icon on the main program toolbar)

Select "Standard Individual List" in the "Report" box.
Type "Possible 1940 Census List" in the Title box.
Click the "Select" button in the Selection List area of the screen.
Click on the "Possible 1940 Census" line and click Close (the Green checkmark)
Click "Include IRN" (checkbox)
[If you want to add other fields to the report, you can click fields, otherwise continue]
The screen should now look like this:
Click "Preview" -- the third icon at the top of this window.
Once the report is previewed, you can either print or save it as desired.


LifeLines:
Version 3.0.62
LifeLines is an old Unix application that has been adapted to run in almost any OS, it had many features ahead of its time.

From the main menu (shown above), press "r"
Type "alive" and press ENTER
Type "0" and press ENTER
Type "1940" and press ENTER
Type "y" and press ENTER
Type "PossibleCensus1940.txt" and press ENTER

Open the report in the "Outputs" directory that you named.

This report will contain all users that were possibly alive in 1940.
It will also show the birth/death years along with a list of places they could have been.
(Places will be listed in reverse order, i.e. Country, State, County, City [Place])


Genbox:
Version 3.7.1

Tools menu
Search...
Events Tab
Birth Date - type - "1 Jan 1850 - 1 Apr 1940"
Click Search
This will bring up the "Lists" window with the "Query Results" displayed
Right click on "Saved Lists"
Click "New Individual List"
Double click "New Individual List" that you just created
Type "Census 1940" in the name box and click OK
Click on "Query Results" hold the mouse button down, drag it over "Census 1940" and release the button
Select "Replace Existing List" in the list and click OK
Click back onto the Search window (that should still be open)
Click "Clear All" at the bottom of that window
Death Date - type - "< 1 Apr 1940"
Click Search
You will be taken back to the Lists screen with Query Results highlighted
Click on "Query Results" hold the mouse button down, drag it over "Census 1940" and release
Click "Subtract from existing list (NOT)" and click OK

Your new "Census 1940" list is now complete.
You can make further adjustments if you wish such as looking for a specific area or only United States

Close the Search and List windows using the "X" on each of the windows.

Creating the report, this will take some patience, but it will include nearly everything you need.

Click Reports menu
Select Individuals, Select Basic
You should be on the "Key" tab.
Click "Defaults"
Click "Clear Keys"
Click "Select List..."
Click "Census 1940"
Click "Select List Name"
The box should now show "Census 1940"

Click the "Front" tab
Remove [DATATYPE] in the "Main Title" box and type "Possible 1940 Census List"
Click the "Content" tab
On the right, click "ID" and click "<" in the middle
On the left, click "Spouse" and click ">" in the middle
On the left, click "Event Date", click the arrow next to "All Types" in the middle
 Click on "All Types" to uncheck it and click on "Marriage" to check it
Click off of the list, it should now say "Marriage" in the box.
Click ">" in the middle
Clck "Line Break >" in the middle
On the left, click "Event Date", click the arrow next to "Marriage" in the middle
 Uncheck "Marriage" by clicking on it, and click "Birth".
Click off of the list, it should now say "Birth" in the box
Click ">" in the middle
On the left, click "Event Date", click the arrow next to "Birth" in the middle
 Click on "Birth" to uncheck it and click on "Death" to check it
Click off of the list, it should now say "Death" in the box
Click ">" in the middle
On the left, click "Parent Family" and click ">" in the middle
It should now look like the following:

Click the "Sort" tab
Click "Name" on the left and clck ">" in the middle

Click the "Detail" tab
Change "Source Citations" to "Omit" (to keep the sources from showing at the bottom of the report)

Click the "Format" tab
Click "Short Dates"

Click "Save Options"
Type "Possible 1940 Census List" and click SAVE
(This is so you can load it up later to print or make additional changes)

Click "Make Report"
(It may take a moment depending on the speed of your computer)

You can now print this report or save it as RTF, etc.
Close when done with the small "X" below the larger one in the corner of the window
Close the Report options entry window when done by clicking "CLOSE"

If you need to reopen this report, simply click "Reports"
Click "Open Options File"
Click on "Possible 1940 Census List" and click OPEN
Click "Select List" and choose "Census 1940"
Click "Select List Name"
Click Reload
Click "Make Report"


Family Tree Maker:
Version 2012
(Version 16 and earlier need to use a Custom report and "< " before the date instead of "is before")

Click Publish at the top of the screen
Click "Person Reports" on the left
Click "Index of Individuals Report"
Click "Create Report" button on the right
Click the "Selected Individuals" option
Click "Individuals to Include" button
If this window shows any individuals on the right side, first click "Exclude All"
Click "Filter In >" in the middle of the window
Select "Birth", "is before", Enter "1 Apr 1940", Click OK
Click "< Filter Out" in the middle of the window
Select "Death", "is before", Enter "1 Apr 1940", Click OK
Click "< Filter Out" in the middle of the window
Select "Birth", "is before", Enter "1850", Click OK
Click OK on the selection screen
Type "Possible 1940 Census List" in the report title box on the right
Print or save the report as desired.


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